Category: Setting Goals

Practicing “Do It Now!” instead of “I’ll Do This Later!”

I love the saying “Later is not a day on the calendar.” Practicing “Do It Now” will make your day better!

Don’t we all have things we would rather not do?  I know that I do.

Think about the dreaded phone call that gives you a knot in your stomach thinking about so you put it off to do later . . . Research has shown that something interesting happens when we put off an unpleasant task.

Until you do the task, everything you do that day will take longer!  So when you hear yourself say, “I’ll do it later,” let that be a red flag to ask yourself: why?

  • If it takes less than 3 to 5 minutes, DO IT NOW!
  • Will you have any more information in an hour?  In a day?  In a week?  If not, DO IT NOW!
  • If you don’t want to do it now, will you want to do it later?  If not, DO IT NOW!

You will be so much more productive and feel great for the rest of the day! For areas in your home to practice “Do It Now!”, visit our Clutter-free & Organized website.

Back to Reality

 I recently told a friend that going to my office was like going to a foreign country. After she laughed, I realized it was time I got back to reality. I have delightful clients whom I have continued to work with this summer, but office work hasn’t been on my radar.

Is this true for you and your organizing projects? Do you need to pull out your list of goals you want to accomplish before 2019 is over? This list may be for your office or home projects and will guide you getting back to reality.

My mastermind partner and I made a list of projects and made a time line for each of us. Having someone to be accountable to will keep me moving forward. You can find a copy of the Project Action Plan on the Clutter-free & Organized website that will help you work through your projects.

Whether you want hands-on assistance or some phone coaching I am here for you – just give me a call.

Organizing Golden Rules

Follow these Organizing Golden Rules to guide any organizing project.

Consistency – When you form a good organizing habit, stick with it. Example: Always put your bills in the same place.

Like Items Together – Group information by subject. Name the file by asking yourself what you will be thinking when you need it.

Prime Items in Prime Space – Use it every day–keep it at arm’s reach. Use it once a week or less–you can get up and go get it.

What Will Make Me Need This? – This is a much more decisive question than “Will I ever need this?” Use it for papers in your office or home.

Simple is Smart – Ask yourself: “How and when will I need this in the future?” How it will be used will then tell you how to organize it.

Don’t Forget to WOW Yourself! – Patting yourself on the back will energize you to organize other areas. WOW yourself and keep moving forward!

Clear Your Mind’s Clutter onto Lists, Calendar

Mind ClutterMind Clutter results in lost time, frustration, reduced effectiveness and diminished productivity.

Ever approached your work with the thought, “I have so much to do, I don’t know where to start”?

One of the first things I suggest is a “Mind Clearing.” Let the mind relax by capturing all the To-Dos on paper. If some items are like tangled webs, the use of a project-action plan or a white board can untangle them.

Relief is almost immediate, because the mind has space to think and process what is important. Even if you are not in control of the projects you’re assigned, making the To-Do List can be calming. Suddenly there is clear space, freedom to think. This leads to deciding what is most important and to making a step-by-step plan to get it done.

Put work you are concerned about on your calendar even if it is scheduled out several months. Unfinished projects contribute to our mental clutter.

Time management specialist David Allen says: “It is not that we have too much to do. We have too many things left unfinished.”

Creating focus time is a way to get projects done and eliminated from your To-Do List. Do you work best focused for long periods on one project or do you do best with variety in your day?

You can do in 15 minutes what will take you an hour with interruption, so build into your schedule an
uninterrupted hour to focus on a project.

Here are some ways to make sure that hour is uninterrupted:
– Explain to others why you are letting voicemail answer your calls.
– Move to another space, for example, an empty conference room.
– Put a sign on your door that says “Working on a project. I will be available at 11:00.”
– Turn off the email notification and your phone.

An hour of focus on a task/project allows you to stretch your prime time and complete projects. This will have a tremendous effect on eliminating mind clutter. An added benefit could be that you get work done that you normally come in early or on Saturday to do.

Grab a sheet of paper, a whiteboard or your favorite electronic tool to do the Mind Clearing.

Next look at your calendar and schedule some blocks of focus time.

Taking these steps will reduce your mind clutter, leaving you clearheaded and moving forward to accomplish your goals.

Conquer That Overwhelmed Feeling

Does your To-Do List make you feel overwhelmed?

If so, make a list of what you need to do.  Then for each item, ask yourself: “What is the Next Step?”

We can usually conquer the “Next Step” without being overwhelmed.  It is when we think of all the steps to be done on a project that we get paralyzed and then do nothing.

Doing the Next Step will get you started.  A very appropriate quote puts it nicely: “A job begun is a job half done.”